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==The Neighborhood==
Dodd Neighborhood is comprised of the following nine houses.
1) Dodd House – The Neighborhood’s “hub” house
2) Goodrich House
3) Hubbell House
4) Lehman House
5) Parsons House
6) Sewall House
7) Thompson Hall
8) Tyler Annex
9) Tyler House
==Governance==
===The Mission of the Governance Board===
The neighborhood is overseen by a neighborhood governance board (NGB). The Dodd NGB exists to promote and represent the interests of all Dodd Neighborhood residents. Drawn from the houses comprising Dodd Neighborhood, the members of the Dodd NGB are charged with bringing students’ residential concerns to the relevant members of the administration, responsibly managing the neighborhood’s school provided and non-school provided funds, working with the school and neighborhood residents to improve the neighborhood’s infrastructure, working with the administration on long run and short run plans—both construction and otherwise—relevant to the neighborhood, addressing grievances raised by the neighborhood residents, facilitating interactions between faculty, staff and Dodd Neighborhood residents, and planning a wide range of events for Dodd neighborhood residents and the general campus community. Responsible for reaching out to and representing all neighborhood affiliates, the Dodd NGB is charged with fostering an inclusive residential community. At all times, the Dodd NGB serves at the pleasure of the Dodd Neighborhood affiliates.
===The Constitution===
The role and powers of the Dodd Governance Board are laid out in and constrained by the Dodd Neighborhood Constitution. The Constitution was written by the Dodd Governance Board during the 2007 – 2008 academic year. It was approved by a vote of Dodd Neighborhood in the Spring of 2008.
===The Composition of the Governance Board===
The term “Dodd Governance Board” is a blanket term that describes the entire Dodd Neighborhood governance structure. The Board is the unit comprised of five overlapping units with the responsibilities and powers detailed below: the Executive Committee, the Community Engagement Committee, the Competition Committee, the Social Committee, and the General Board.
Governance Board Members:
(*)indicates that the position if filled through an election
EX indicates that the position has a seat on the Executive Committee
CE indicates that the position has a seat on the Community Engagement Committee
CO indicates that the position has a seat on the Competition Committee
SO indicates that the position has a seat on the Social Committee
GB indicates that the position has a seat on the General Board
* President (*, EX, GB)
* Vice President (*, EX, GB)
* Treasurer (*, EX, GB)
* At Large Neighborhood Representative with a Special Focus on Minority Concerns (*, EX, SO, GB)
* Publicity Director (*, EX, SO, GB)
* Elected Community Engagement Committee co-Chair (*, CE, GB)
* Baxter Fellow or Appointed Community Engagement Committee co-Chair (CE, GB)
* Competition Committee Chair (*, CO, GB)
* Elected Social Committee co-Chair (*, SO, GB)
* Baxter Fellow or Appointed Social Committee co-Chair (SO, GB)
* Faculty Relations Coordinator (SO, GB)
* Freshman Representative (SO, GB)
* Junior Advisor Representative (SO)
* Community Engagement Committee Baxter Fellows (CE)
* Social Committee Baxter Fellows (SO)
* Community Engagement Committee At Large Neighborhood Representatives (CE)
* Competition Committee At Large Neighborhood Representatives (CO)
* Social Committee At Large Neighborhood Representatives (SO)
* Residential Life Coordinator (CE, SO, GB)
* Faculty Associate (GB)
'''The Executive Committee'''
In addition to other duties detailed below, the Dodd Executive Committee controls the neighborhood’s school-provided and non-school-provided funds, and appoints some of the neighborhood officers—see the below sections for more information on the appointments. Dodd Neighborhood funds are allocated by majority vote of the executive committee—see the below sections for details on the funding allocation process. The president of the neighborhood chairs the Executive Committee and only votes in the event of a tie. Every other member of the Executive Committee is entitled to a single vote. The membership of the Executive Committee and the specific responsibilities of each member are detailed below.
Executive Committee Members:
President – The president chairs the Executive Committee. The president is responsible for ensuring that all members of the Dodd Neighborhood Governance Board are fulfilling their duties. To ensure the success of the Dodd NGB, the president is responsible for working with all NGB members and giving them the resources and contacts they need in order to be successful. The president is also the neighborhood’s primary liaison to the administration and all other organizations on campus—especially the other neighborhoods. In addition, the president is responsible for getting feedback from the Dodd neighborhood affiliates and making himself or herself readily available and easily accessible to all neighborhood affiliates. The president sets the agenda of all Executive Committee and General Board meetings. Finally, the president is responsible for coming up with and working on large neighborhood improvement projects. The president is elected by the neighborhood—see the elections section for more details.
Vice President - The vice president is charged with helping the president fulfill the responsibilities listed in the president’s role description. In addition, the vice president is responsible for assessing the state of the neighborhood’s infrastructure and spearheading infrastructure improvement projects. The vice president is elected by the neighborhood—see the elections section for more details.
Treasurer – The treasurer is responsible for keeping the neighborhood’s books and forming comprehensive budget plans for both the neighborhood’s school-provided and non-school-provided funds. The treasurer must record all expenses and ensure that the neighborhood governance board does not spend more money than it has been allocated. The treasurer must keep track of every individual expense and keep detailed electronic records—broken down to the expense level and not just the event level—that can be distributed at any moment. The treasurer is responsible for regularly updating the Executive Committee about the state of the neighborhood’s finances and submitting comprehensive financial reports to the president within two weeks after the end of each semester—see the below funding section for more detail. In addition, the treasurer is responsible for formulating and presenting a detailed allocation plan—see the below funding section for more detail. Furthermore, the treasurer is responsible for getting a college issued purchasing card in his or her name, overseeing the neighborhood’s use of the purchasing card, making transfers between the neighborhood and other organizations when appropriate, requesting money from other organizations and funding sources when appropriate, negotiating contracts with vendors, filling out and processing vouchers for neighborhood expenses, overseeing neighborhood fundraising initiatives, and making the neighborhood’s finances transparent and readily available to the entire campus community. Finally, the treasurer is responsible for conducting the audit of the neighborhood’s non-school provided funds—see the below funding section for more detail. The treasurer is elected by the neighborhood—see the elections section for more details.
At Large Neighborhood Representative with a Special Focus on Minority Concerns – The at large neighborhood representative with a special focus on minority concerns is responsible for representing minority concerns and ensuring that the Dodd NGB takes minority concerns into account in all of its proceedings, plans, and actions. The at large neighborhood representative with a special focus on minority concerns must serve as the Dodd Neighborhood representative at all Minority Coalition meetings and serve as the primary liaison between Dodd Neighborhood and the Minority Coalition and between Dodd Neighborhood and each of the Minority Coalition subgroups. Finally, the at large neighborhood representative with a special focus on minority concerns is responsible for working with the Social Committee—see below—to plan diversity related events. The at large neighborhood representative with a special focus on minority concerns is elected by the neighborhood—see the elections section for more details.
Publicity Director – The Publicity Director is responsible for keeping the neighborhood’s records, diffusing information about the work of the Dodd Neighborhood Governance Board, and publicizing events hosted, planned or supported by the Dodd Neighborhood Governance Board. The Publicity Director is responsible for taking minutes at all NGB meetings that he or she attends—including but not limited to General Board meetings, Executive Committee meetings and Social Committee meetings—and making electronic versions of the minutes easily accessible to all members of the Williams community. The Publicity Director is also responsible for overseeing the maintenance the neighborhood website and publicizing all neighborhood events through all available channels. At the end of each semester, the Publicity Director must write and distribute a detailed report of the work done by all five components of the Dodd Neighborhood Governance Board. At the end of the year, the outgoing Publicity Director must submit all reports, attendance records, and meeting minutes not currently held by the Williams College Archives to the Williams College Archives. Finally, the Publicity Director must keep—and publicize at the end of the year—an attendance record for the Executive Committee and the General Board. The Publicity Director is elected by the neighborhood—see the elections section for more details.
'''The Community Engagement Committee'''
The Community Engagement Committee is responsible for planning and executing community service and outreach initiatives. Operating within that broad mandate, the Community Engagement Committee sets its own agenda and is responsible for choosing the projects it wants to pursue. This committee may opt to pursue many small projects or a small number of extensive projects. The Community Engagement Committee is charged with responsibly managing the funding allocated—by the Executive Committee—for community engagement. The Committee reports to the Executive Committee and General Board. Each Baxter Fellow on the committee is entitled to one vote. If a single chair oversees the committee, the chair only votes in the event of a tie. If co-chairs oversee the committee, the co-chairs share a vote and only cast their joint vote in the event of a tie. All committee meetings are open to the public. The membership of the Community Engagement Committee and the specific responsibilities of each member are detailed below.
Community Engagement Committee Members:
Elected Chair (or Elected co-Chair) – A chair elected by the neighborhood always oversees the committee. In some instances, this chair shares responsibilities with a co-chair—see below. The chair(s) set(s) the agenda for the committee meetings. The chair(s) is [are] responsible for making the committee select projects to pursue and determine goals for the year. The chair(s) is [are] responsible for ensuring that all members of the committee are fulfilling their duties. To ensure the success of the committee, the chair(s) is [are] responsible for working with all committee members and giving them the resources and contacts they need in order to be successful. The chair(s) is [are] the neighborhood’s primary liaison(s) to other community engagement groups on campus and administrative departments addressing community engagement issues or overseeing community engagement projects.
Baxter Fellow or Appointed co-Chair – The Baxter Fellows on the Community Engagement Committee—see below—may elect one of themselves to serve as a co-chair of the committee. If only one Baxter Fellow nominates himself or herself for the co-chair position, that Baxter Fellow becomes one of the committee co-chairs. If more than one Baxter Fellows nominate themselves for the co-chair position, the Baxter Fellows on the committee—except the nominees for the position—select the co-chair by majority vote. In the event of a tie, the elected committee chair shall vote to break the tie. If none of the Baxter Fellows on the committee self-nominate for the co-chair position, the Executive Committee decides by majority vote whether or not the committee will have a chair or co-chairs. If the Executive Committee votes for the committee to only have one chair, the elected chair serves as the only chair of the committee. If the Executive Committee votes for the committee to have co-chairs, the Executive Committee appoints the second co-chair through the following process. The president appoints a Dodd neighborhood affiliate—one who is not currently filling any positions on the Dodd Neighborhood Governance Board—to fill the relevant position. This appointment must be approved by a majority vote of the Executive Committee with the president only voting in the event of a tie. The president must continue to appoint candidates until a presidential appointee is approved by majority vote of the Executive Committee. If there is a co-chair, both co-chairs equally share all of the responsibilities, duties and powers outlined in the elected chair section.
Baxter Fellows – After the Spring elections, the newly elected Executive Committee determines—by majority vote—the number of Baxter Fellows assigned to the Community Engagement Committee. These Baxter Fellows come up with ideas for the work done by the committee and do the tasks necessary to implement the committee’s plans. One of the Baxter Fellows—to be determined by the committee chair(s)—must take minutes at the committee meetings and give the minutes to the publicity director.
At Large Neighborhood Representatives – The committee chair(s) is [are] responsible for inviting and encouraging all neighborhood affiliates to join the committee. Any Dodd Neighborhood affiliate—freshman through senior, faculty or staff—is entitled to join the committee and attend all committee meetings. These members may propose ideas for the committee to consider, give feedback on the committee’s work and plans, and help the committee execute its initiatives. The at large neighborhood representatives are non-voting members of the committee.
Residential Life Coordinator – The Residential Life Coordinator assigned to Dodd Neighborhood is a member of the Community Engagement Committee. The RLC shall make sure the Baxter Fellows on the committee are fulfilling their responsibilities, help the committee maintain a long-term vision without neglecting short-term responsibilities, and provide the committee with the administrative resources at his or her disposal. A non-voting member of the committee, the RLC serves as a general advisor to the committee.
'''The Competition Committee'''
The Competition Committee is responsible for overseeing inter- and intra-neighborhood competitions, coordinating competitions with other groups on campus—especially the other neighborhoods—and planning competitions. This committee is charged with organizing the neighborhood’s intramural, cluster cup, and special event teams. Operating within that broad mandate, the Competition Committee sets its own agenda. However, the committee must plan and organize competitions that appeal to a wide range of people with a wide range of interests and talents. The committee may not just plan athletic or similar competitions. The committee is charged with responsibly managing the funding allocated for competitions. The Committee reports to the Executive Committee and General Board. The Competition Committee chair is the only voting member of the committee. All committee meetings are open to the public. The membership of the Competition Committee and the specific responsibilities of each member are detailed below.
Competition Committee Members:
Competition Committee Chair – The chair is elected by the neighborhood. The chair sets the agenda for the committee meetings, plans competitions, organizes all teams representing the neighborhood in any competition, solicits at large neighborhood members and members of the Dodd Governance Board to help implement competitions, and solicits the entire neighborhood for all competitions throughout the year. If the inter-cluster cup committee is in existence, the chair serves as the neighborhood’s representative on the committee. In general, the chair is the neighborhood’s primary liaison for all competitions.
At Large Neighborhood Representatives – The committee chair is responsible for inviting and encouraging all neighborhood affiliates to join the committee. Any Dodd Neighborhood affiliate—freshman through senior, faculty or staff—is entitled to join the committee and attend all committee meetings. These members may propose ideas for the committee to consider, give feedback on the committee’s work and plans, and help the committee execute its initiatives. The at large neighborhood representatives are non-voting members of the committee.
'''The Social Committee'''
The Social Committee is responsible for planning and executing all of the neighborhood’s social events. The committee must plan a wide spectrum of events ranging from all campus parties to informal gatherings and everything in between. The committee must make a conscious effort to plan and implement programming that appeals to all of the diverse interests represented in the neighborhood. While specific events may be designed to appeal to a specific group within the neighborhood, the committee may not just program for a subsection of the neighborhood. Operating within that broad mandate, the Social Committee sets its own agenda and is responsible for choosing the projects it wants to pursue. This committee may opt to plan many small events or a small number of large events. The committee is charged with responsibly managing the funding allocated—by the Executive Committee—for social programming. The Committee reports to the Executive Committee and General Board. The Baxter Fellows on the committee, the at large neighborhood representative with a specific focus on minority concerns, the faculty relations coordinator, and the freshman representative are each entitled to one vote. If a single chair oversees the committee, the chair only votes in the event of a tie. If co-chairs oversee the committee, the co-chairs share a vote and only cast their joint vote in the event of a tie. All committee meetings are open to the public. The membership of the Social Committee and the specific responsibilities of each member are detailed below.
Social Committee Members:
Elected Chair (or Elected co-Chair) – A chair elected by the neighborhood always oversees the committee. In some instances, this chair shares responsibilities with a co-chair—see below. The chair(s) set(s) the agenda for the committee meetings. The chair(s) is [are] responsible for making the committee select projects to pursue and determine goals for the year. The chair(s) is [are] responsible for ensuring that all members of the committee are fulfilling their duties. To ensure the success of the committee, the chair(s) is [are] responsible for working with all committee members and giving them the resources and contacts they need in order to be successful. The chair(s) is [are] the neighborhood’s primary liaison(s) to other social planning groups on campus and administrative departments facilitating social events.
Baxter Fellow or Appointed co-Chair – The Baxter Fellows on the Social Committee—see below—may elect one of themselves to serve as a co-chair of the committee. If only one Baxter Fellow nominates himself or herself for the co-chair position, that Baxter Fellow becomes one of the committee co-chairs. If more than one Baxter Fellows nominate themselves for the co-chair position, the Baxter Fellows on the committee—except the nominees for the position—select the co-chair by majority vote. In the event of a tie, the elected committee chair shall vote to break the tie. If none of the Baxter Fellows on the committee self-nominates for the co-chair position, the Executive Committee decides by majority vote whether or not the committee will have a chair or co-chairs. If the Executive Committee votes for the committee to only have one chair, the elected chair serves as the only chair of the committee. If the Executive Committee votes for the committee to have co-chairs, the Executive Committee appoints the second co-chair through the following process. The president appoints a Dodd Neighborhood affiliate—one who is not currently filling any positions on the Dodd Neighborhood Governance Board—to fill the relevant position. This appointment must be approved by a majority vote of the Executive Committee with the president only voting in the event of a tie. The president must continue to appoint candidates until a presidential appointee is approved by majority vote of the Executive Committee. If there is a co-chair, both co-chairs equally share all of the responsibilities, duties and powers outlined in the elected chair section.
Baxter Fellows – After the Spring elections, the newly elected Executive Committee determines—by majority vote—the number of Baxter Fellows assigned to the Social Committee. These Baxter Fellows come up with ideas for the work done by the committee and do the tasks necessary to implement the committee’s plans.
At Large Neighborhood Representative with a Special Focus on Minority Concerns - The At Large Neighborhood Representative with a Special Focus on Minority Concerns—see above for more information—is a standing member of the Social Committee. He or she is responsible for planning diversity related events. He or she is also responsible for coordinating with minority groups on campus to co-sponsor events. The at large neighborhood representative with a special focus on minority concerns is responsible for reaching out to minority groups in order to secure co-sponsorship opportunities and helping plan and implement the neighborhood’s diversity related events and any diversity related events the neighborhood is co-sponsoring with another campus group.
Faculty Relations Coordinator – The faculty relations coordinator is appointed through the following process. The president appoints a Dodd Neighborhood affiliate—one who is not currently filling any positions on the Dodd Neighborhood Governance Board—to fill the position. This appointment must be approved by a majority vote of the Executive Committee with the president only voting in the event of a tie. The president must continue to appoint candidates until a presidential appointee is approved by majority vote of the Executive Committee. The faculty relations coordinator is responsible for working with the Dodd Neighborhood faculty associate to plan and implement faculty-student events.
The Publicity Director – The publicity director—see above for more information—is responsible for attending the Social Committee meetings. The publicity director is not responsible for planning events. However, he or she is responsible for taking minutes at the Social Committee meetings and publicizing the committee’s events. The publicity director is a non-voting member of the committee.
Freshman Representative – The freshman representative is appointed through the following process. The president appoints a freshman affiliated with Dodd Neighborhood to fill the position. This appointment must be approved by a majority vote of the Executive Committee with the president only voting in the event of a tie. The president must continue to appoint candidates until a presidential appointee is approved by majority vote of the Executive Committee. In addition to helping plan and implement the other events hosted by the committee, the freshman representative is responsible for planning and implementing events specifically targeted towards freshman affiliated with Dodd Neighborhood.
Junior Advisor Representative – The JA representative is appointed through the following process. The president appoints either a JA living in an entry affiliated with Dodd Neighborhood or a JA personally affiliated with Dodd Neighborhood to fill the position. This appointment must be approved by a majority vote of the Executive Committee with the president only voting in the event of a tie. The president must continue to appoint candidates until a presidential appointee is approved by majority vote of the Executive Committee or there are no eligible JAs left. The JA representative is not required to participate in the normal planning or execution processes of the committee. However, the JA representative is encouraged to give his or her opinions about how freshmen will perceive events being planned by the committee and help the committee make the neighborhood’s events more appealing to and inclusive of the Dodd affiliated freshmen. The JA representative is responsible for helping the freshman representative plan and implement events specifically targeted towards freshman affiliated with Dodd Neighborhood. The JA representative is a non-voting member of the committee.
At Large Neighborhood Representatives – The committee chair(s) is [are] responsible for inviting all neighborhood affiliates to join the committee. Any Dodd Neighborhood affiliate—freshman through senior, faculty or staff—is entitled to join the committee and attend all committee meetings. These members may propose ideas for the committee to consider, give feedback on the committee’s work and plans, and help the committee execute its initiatives. The at large neighborhood representatives are non-voting members of the committee.
Residential Life Coordinator – The Residential Life Coordinator assigned to Dodd Neighborhood is a member of the Social Committee. The RLC shall make sure the Baxter Fellows on the committee are fulfilling their responsibilities, help the committee maintain a long-term vision without neglecting short-term responsibilities, and provide the committee with the administrative resources at his or her disposal. A non-voting member of the committee, the RLC serves as a general advisor to the committee.
'''The General Board'''
Endowed with the majority of the powers granted to the Neighborhood Governance Board, the General Board is the primary body governing Dodd Neighborhood. The General Board handles all non-budget or appointments issues faced by the neighborhood. All powers granted to the neighborhood but not explicitly designated to one of the above four groups reside with the General Board. The Community Engagement, Competition and Social Committees are responsible to the General Board. In addition, the General Board discusses and—when necessary—votes on residential issues faced by the neighborhood’s affiliates. In addition to the relevant responsibilities detailed in the four prior sections, the General Board members are also responsible for soliciting feedback from the neighborhood affiliates about the work being done by all components of the Dodd Neighborhood Governance Board, finding out what projects the neighborhood affiliates want the board to pursue, spearheading small or large individual projects and working on large General Board initiatives. Each General Board member—especially the ones with minimal responsibilities on the other four components of the governance board—should spearhead personal projects, help other board members pursuing personal projects and participate in the large board initiatives spearheaded by the leaders of the Executive Committee—or anyone else on the General Board who puts himself or herself forward to lead a large initiative and gets his or her large initiative approved by the board. In addition to supporting the personal projects of the board members, the General Board should select—by majority vote—a small number of extensive board initiatives. In addition to discussing the work being done by the committees, addressing issues that arise throughout the year, and serving as a forum for discussion about residential life issues in Dodd Neighborhood, the General Board should work with the relevant members of the administration and the neighborhood affiliates to complete the board’s neighborhood improvement initiatives. Unless specified elsewhere in this document, all issues before the General Board are settled by majority vote—the voting members are indicated below. The president of the neighborhood chairs the General Board and only votes in the event of a tie. Every other voting member of the General Board is entitled to a single vote. The membership of the General Board and the specific responsibilities of each member are detailed below.
General Board Members:
President – See the Executive Committee section for more information about the president. The president chairs and sets the agenda for the General Board meetings. The president only votes in the event of a tie.
Vice President – See the Executive Committee section for more information about the vice president. The vice president is a voting member of the General Board.
Treasurer – See the Executive Committee section for more information about the treasurer. The treasurer is responsible for presenting to the General Board the semester allocations approved by the Executive Committee. The allocations must be presented at the first General Board meeting after the Executive Committee approval is granted. In addition, the treasurer is responsible for updating the General Board about the state of the neighborhood’s finances during the last General Board meeting of each month. This update must include the semester to date spending of each component of the Neighborhood Governance Board and the remaining funds—from the original allocations—that each component of the board has at its disposal for the remainder of the semester. In addition, the report must account for all of the funds controlled by the neighborhood. Thus, if some of the neighborhood’s funds were not specifically allocated to one of the NGB components, the treasurer must update the General Board about the state of those funds. Finally, this report must include the status of the neighborhood’s non-school provided funds and comprehensive information about any funds the neighborhood has taken in—both from traditional school sources and outside fundraising—since the treasurer’s last monthly report to the General Board. The treasurer is a voting member of the General Board.
At Large Neighborhood Representative with a Special Focus on Minority Concerns – See the Executive Committee and Social Committee sections for more information about the at large neighborhood representative with a special focus on minority concerns. As appropriate, the at large neighborhood representative with a special focus on minority concerns is responsible for updating the General Board about any Minority Coalition activities or occurrences at the Minority Coalition meetings that are relevant to Dodd Neighborhood or any component of the Dodd Neighborhood Governance Board. In addition, the at large neighborhood representative with a special focus on minority concerns is responsible for representing minority concerns and ensuring that the General Board takes minority concerns into account in all of its proceedings, plans, and actions. The at large neighborhood representative with a special focus on minority concerns is a voting member of the General Board.
Publicity Director – See the Executive Committee and Social Committee sections for more information about the publicity director. The publicity director is responsible for taking minutes at the General Board meetings and making the minutes readily available to the entire Williams community. The publicity director is a voting member of the General Board.
Freshman Representative – See the Social Committee section for more information about the freshman representative. The freshman representative is a voting member of the General Board.
Faculty Relations Coordinator – See the Social Committee section for more information about the faculty relations coordinator. The faculty relations coordinator—in conjunction with the faculty associate—is responsible for updating the General Board about any concerns raised by the Dodd faculty affiliates or any faculty issues pertinent to the neighborhood or the Dodd NGB. The faculty relations coordinator is a voting member of the General Board.
Social Committee Chair or co-Chairs – See the Social Committee section for more information about the Social Committee chair or co-chairs. Every other week—with the specific weeks to be determined by the president—the Social Committee chair(s) is [are] responsible for updating the General Board about the work being done by the Social Committee. During the update, the chair(s) should give an assessment of Social Committee planned events that occurred since the Social Committee’s last presentation to the General Board, discuss the Social Committee planned events scheduled to occur between the presentation and the Social Committee’s next presentation to the General Board, and inform the General Board about any changes in the status of large events scheduled to occur later in the academic year. After the presentation, the members of the General Board will give the Social Committee chair(s) feedback and offer non-binding recommendations. Finally, the chair(s) should inform the board about the attendance records and contributions of the other committee members. The Social Committee chair(s) is a [are] voting member(s) of the General Board.
Community Engagement Committee Chair of co-Chairs - See the Community Engagement Committee section for more information about the Community Engagement Committee chair or co-chairs. Every other week—the weeks in which the Social Committee does not present—the Community Engagement Committee chair(s) is [are] responsible for updating the General Board about the work being done by the Community Engagement Committee. During the update, the chair(s) should give an assessment of Community Engagement Committee activities since the Community Engagement Committee’s last presentation to the General Board, discuss the Community Engagement Committee plans for the period between the presentation and the Community Engagement Committee’s next presentation to the General Board, and inform the General Board about any changes in the status of large Community Engagement Committee initiatives. After the presentation, the members of the General Board will give the Community Engagement Committee chair(s) feedback and offer non-binding recommendations. Finally, the chair(s) should inform the board about the attendance records and contributions of the other committee members. The Community Engagement Committee chair(s) is a [are] voting member(s) of the General Board.
Competition Committee Chair – See the Competition Committee section for more information. Every other week—the weeks in which the Social Committee does not present—the Competition Committee chair is responsible for updating the General Board about the work being done by the Competition Committee. During the update, the chair should give an assessment of Competition Committee activities since the Competition Committee’s last presentation to the General Board, discuss the Competition Committee plans for the period between the presentation and the Competition Committee’s next presentation to the General Board, and inform the General Board about any changes in the status of large Competition Committee events scheduled to occur before the end of the year. After the presentation, the members of the General Board will give the Competition Committee chair feedback and offer non-binding recommendations. Finally, the chair should inform the board about the attendance records and contributions of the other committee members. The Competition Committee chair is a voting member of the General Board.
Residential Life Coordinator – See the Social Committee and Community Engagement Committee sections for more information about the Residential Life Coordinator. The Residential Life Coordinator assigned to Dodd Neighborhood is an advisor to the General Board. During the General Board meetings, the RLC shall provide the administrative perspective pertinent to the discussions and provide the General Board with the administrative resources requisite for the work of the General Board. The RLC is a non-voting member of the General Board.
Faculty Associate - The faculty associate—in conjunction with the faculty relations coordinator—is responsible for updating the General Board about any concerns raised by the Dodd faculty affiliates or any faculty issues pertinent to the neighborhood or the Dodd NGB. In addition, the faculty associate is responsible for offering a faculty perspective on the issues being discussed by the board and representing the issues of the Dodd faculty affiliates at the General Board meetings. The Faculty Associate is a voting member of the General Board.
Dodd Neighborhood is comprised of the following nine houses.
1) Dodd House – The Neighborhood’s “hub” house
2) Goodrich House
3) Hubbell House
4) Lehman House
5) Parsons House
6) Sewall House
7) Thompson Hall
8) Tyler Annex
9) Tyler House
==Governance==
===The Mission of the Governance Board===
The neighborhood is overseen by a neighborhood governance board (NGB). The Dodd NGB exists to promote and represent the interests of all Dodd Neighborhood residents. Drawn from the houses comprising Dodd Neighborhood, the members of the Dodd NGB are charged with bringing students’ residential concerns to the relevant members of the administration, responsibly managing the neighborhood’s school provided and non-school provided funds, working with the school and neighborhood residents to improve the neighborhood’s infrastructure, working with the administration on long run and short run plans—both construction and otherwise—relevant to the neighborhood, addressing grievances raised by the neighborhood residents, facilitating interactions between faculty, staff and Dodd Neighborhood residents, and planning a wide range of events for Dodd neighborhood residents and the general campus community. Responsible for reaching out to and representing all neighborhood affiliates, the Dodd NGB is charged with fostering an inclusive residential community. At all times, the Dodd NGB serves at the pleasure of the Dodd Neighborhood affiliates.
===The Constitution===
The role and powers of the Dodd Governance Board are laid out in and constrained by the Dodd Neighborhood Constitution. The Constitution was written by the Dodd Governance Board during the 2007 – 2008 academic year. It was approved by a vote of Dodd Neighborhood in the Spring of 2008.
===The Composition of the Governance Board===
The term “Dodd Governance Board” is a blanket term that describes the entire Dodd Neighborhood governance structure. The Board is the unit comprised of five overlapping units with the responsibilities and powers detailed below: the Executive Committee, the Community Engagement Committee, the Competition Committee, the Social Committee, and the General Board.
Governance Board Members:
(*)indicates that the position if filled through an election
EX indicates that the position has a seat on the Executive Committee
CE indicates that the position has a seat on the Community Engagement Committee
CO indicates that the position has a seat on the Competition Committee
SO indicates that the position has a seat on the Social Committee
GB indicates that the position has a seat on the General Board
* President (*, EX, GB)
* Vice President (*, EX, GB)
* Treasurer (*, EX, GB)
* At Large Neighborhood Representative with a Special Focus on Minority Concerns (*, EX, SO, GB)
* Publicity Director (*, EX, SO, GB)
* Elected Community Engagement Committee co-Chair (*, CE, GB)
* Baxter Fellow or Appointed Community Engagement Committee co-Chair (CE, GB)
* Competition Committee Chair (*, CO, GB)
* Elected Social Committee co-Chair (*, SO, GB)
* Baxter Fellow or Appointed Social Committee co-Chair (SO, GB)
* Faculty Relations Coordinator (SO, GB)
* Freshman Representative (SO, GB)
* Junior Advisor Representative (SO)
* Community Engagement Committee Baxter Fellows (CE)
* Social Committee Baxter Fellows (SO)
* Community Engagement Committee At Large Neighborhood Representatives (CE)
* Competition Committee At Large Neighborhood Representatives (CO)
* Social Committee At Large Neighborhood Representatives (SO)
* Residential Life Coordinator (CE, SO, GB)
* Faculty Associate (GB)
'''The Executive Committee'''
In addition to other duties detailed below, the Dodd Executive Committee controls the neighborhood’s school-provided and non-school-provided funds, and appoints some of the neighborhood officers—see the below sections for more information on the appointments. Dodd Neighborhood funds are allocated by majority vote of the executive committee—see the below sections for details on the funding allocation process. The president of the neighborhood chairs the Executive Committee and only votes in the event of a tie. Every other member of the Executive Committee is entitled to a single vote. The membership of the Executive Committee and the specific responsibilities of each member are detailed below.
Executive Committee Members:
President – The president chairs the Executive Committee. The president is responsible for ensuring that all members of the Dodd Neighborhood Governance Board are fulfilling their duties. To ensure the success of the Dodd NGB, the president is responsible for working with all NGB members and giving them the resources and contacts they need in order to be successful. The president is also the neighborhood’s primary liaison to the administration and all other organizations on campus—especially the other neighborhoods. In addition, the president is responsible for getting feedback from the Dodd neighborhood affiliates and making himself or herself readily available and easily accessible to all neighborhood affiliates. The president sets the agenda of all Executive Committee and General Board meetings. Finally, the president is responsible for coming up with and working on large neighborhood improvement projects. The president is elected by the neighborhood—see the elections section for more details.
Vice President - The vice president is charged with helping the president fulfill the responsibilities listed in the president’s role description. In addition, the vice president is responsible for assessing the state of the neighborhood’s infrastructure and spearheading infrastructure improvement projects. The vice president is elected by the neighborhood—see the elections section for more details.
Treasurer – The treasurer is responsible for keeping the neighborhood’s books and forming comprehensive budget plans for both the neighborhood’s school-provided and non-school-provided funds. The treasurer must record all expenses and ensure that the neighborhood governance board does not spend more money than it has been allocated. The treasurer must keep track of every individual expense and keep detailed electronic records—broken down to the expense level and not just the event level—that can be distributed at any moment. The treasurer is responsible for regularly updating the Executive Committee about the state of the neighborhood’s finances and submitting comprehensive financial reports to the president within two weeks after the end of each semester—see the below funding section for more detail. In addition, the treasurer is responsible for formulating and presenting a detailed allocation plan—see the below funding section for more detail. Furthermore, the treasurer is responsible for getting a college issued purchasing card in his or her name, overseeing the neighborhood’s use of the purchasing card, making transfers between the neighborhood and other organizations when appropriate, requesting money from other organizations and funding sources when appropriate, negotiating contracts with vendors, filling out and processing vouchers for neighborhood expenses, overseeing neighborhood fundraising initiatives, and making the neighborhood’s finances transparent and readily available to the entire campus community. Finally, the treasurer is responsible for conducting the audit of the neighborhood’s non-school provided funds—see the below funding section for more detail. The treasurer is elected by the neighborhood—see the elections section for more details.
At Large Neighborhood Representative with a Special Focus on Minority Concerns – The at large neighborhood representative with a special focus on minority concerns is responsible for representing minority concerns and ensuring that the Dodd NGB takes minority concerns into account in all of its proceedings, plans, and actions. The at large neighborhood representative with a special focus on minority concerns must serve as the Dodd Neighborhood representative at all Minority Coalition meetings and serve as the primary liaison between Dodd Neighborhood and the Minority Coalition and between Dodd Neighborhood and each of the Minority Coalition subgroups. Finally, the at large neighborhood representative with a special focus on minority concerns is responsible for working with the Social Committee—see below—to plan diversity related events. The at large neighborhood representative with a special focus on minority concerns is elected by the neighborhood—see the elections section for more details.
Publicity Director – The Publicity Director is responsible for keeping the neighborhood’s records, diffusing information about the work of the Dodd Neighborhood Governance Board, and publicizing events hosted, planned or supported by the Dodd Neighborhood Governance Board. The Publicity Director is responsible for taking minutes at all NGB meetings that he or she attends—including but not limited to General Board meetings, Executive Committee meetings and Social Committee meetings—and making electronic versions of the minutes easily accessible to all members of the Williams community. The Publicity Director is also responsible for overseeing the maintenance the neighborhood website and publicizing all neighborhood events through all available channels. At the end of each semester, the Publicity Director must write and distribute a detailed report of the work done by all five components of the Dodd Neighborhood Governance Board. At the end of the year, the outgoing Publicity Director must submit all reports, attendance records, and meeting minutes not currently held by the Williams College Archives to the Williams College Archives. Finally, the Publicity Director must keep—and publicize at the end of the year—an attendance record for the Executive Committee and the General Board. The Publicity Director is elected by the neighborhood—see the elections section for more details.
'''The Community Engagement Committee'''
The Community Engagement Committee is responsible for planning and executing community service and outreach initiatives. Operating within that broad mandate, the Community Engagement Committee sets its own agenda and is responsible for choosing the projects it wants to pursue. This committee may opt to pursue many small projects or a small number of extensive projects. The Community Engagement Committee is charged with responsibly managing the funding allocated—by the Executive Committee—for community engagement. The Committee reports to the Executive Committee and General Board. Each Baxter Fellow on the committee is entitled to one vote. If a single chair oversees the committee, the chair only votes in the event of a tie. If co-chairs oversee the committee, the co-chairs share a vote and only cast their joint vote in the event of a tie. All committee meetings are open to the public. The membership of the Community Engagement Committee and the specific responsibilities of each member are detailed below.
Community Engagement Committee Members:
Elected Chair (or Elected co-Chair) – A chair elected by the neighborhood always oversees the committee. In some instances, this chair shares responsibilities with a co-chair—see below. The chair(s) set(s) the agenda for the committee meetings. The chair(s) is [are] responsible for making the committee select projects to pursue and determine goals for the year. The chair(s) is [are] responsible for ensuring that all members of the committee are fulfilling their duties. To ensure the success of the committee, the chair(s) is [are] responsible for working with all committee members and giving them the resources and contacts they need in order to be successful. The chair(s) is [are] the neighborhood’s primary liaison(s) to other community engagement groups on campus and administrative departments addressing community engagement issues or overseeing community engagement projects.
Baxter Fellow or Appointed co-Chair – The Baxter Fellows on the Community Engagement Committee—see below—may elect one of themselves to serve as a co-chair of the committee. If only one Baxter Fellow nominates himself or herself for the co-chair position, that Baxter Fellow becomes one of the committee co-chairs. If more than one Baxter Fellows nominate themselves for the co-chair position, the Baxter Fellows on the committee—except the nominees for the position—select the co-chair by majority vote. In the event of a tie, the elected committee chair shall vote to break the tie. If none of the Baxter Fellows on the committee self-nominate for the co-chair position, the Executive Committee decides by majority vote whether or not the committee will have a chair or co-chairs. If the Executive Committee votes for the committee to only have one chair, the elected chair serves as the only chair of the committee. If the Executive Committee votes for the committee to have co-chairs, the Executive Committee appoints the second co-chair through the following process. The president appoints a Dodd neighborhood affiliate—one who is not currently filling any positions on the Dodd Neighborhood Governance Board—to fill the relevant position. This appointment must be approved by a majority vote of the Executive Committee with the president only voting in the event of a tie. The president must continue to appoint candidates until a presidential appointee is approved by majority vote of the Executive Committee. If there is a co-chair, both co-chairs equally share all of the responsibilities, duties and powers outlined in the elected chair section.
Baxter Fellows – After the Spring elections, the newly elected Executive Committee determines—by majority vote—the number of Baxter Fellows assigned to the Community Engagement Committee. These Baxter Fellows come up with ideas for the work done by the committee and do the tasks necessary to implement the committee’s plans. One of the Baxter Fellows—to be determined by the committee chair(s)—must take minutes at the committee meetings and give the minutes to the publicity director.
At Large Neighborhood Representatives – The committee chair(s) is [are] responsible for inviting and encouraging all neighborhood affiliates to join the committee. Any Dodd Neighborhood affiliate—freshman through senior, faculty or staff—is entitled to join the committee and attend all committee meetings. These members may propose ideas for the committee to consider, give feedback on the committee’s work and plans, and help the committee execute its initiatives. The at large neighborhood representatives are non-voting members of the committee.
Residential Life Coordinator – The Residential Life Coordinator assigned to Dodd Neighborhood is a member of the Community Engagement Committee. The RLC shall make sure the Baxter Fellows on the committee are fulfilling their responsibilities, help the committee maintain a long-term vision without neglecting short-term responsibilities, and provide the committee with the administrative resources at his or her disposal. A non-voting member of the committee, the RLC serves as a general advisor to the committee.
'''The Competition Committee'''
The Competition Committee is responsible for overseeing inter- and intra-neighborhood competitions, coordinating competitions with other groups on campus—especially the other neighborhoods—and planning competitions. This committee is charged with organizing the neighborhood’s intramural, cluster cup, and special event teams. Operating within that broad mandate, the Competition Committee sets its own agenda. However, the committee must plan and organize competitions that appeal to a wide range of people with a wide range of interests and talents. The committee may not just plan athletic or similar competitions. The committee is charged with responsibly managing the funding allocated for competitions. The Committee reports to the Executive Committee and General Board. The Competition Committee chair is the only voting member of the committee. All committee meetings are open to the public. The membership of the Competition Committee and the specific responsibilities of each member are detailed below.
Competition Committee Members:
Competition Committee Chair – The chair is elected by the neighborhood. The chair sets the agenda for the committee meetings, plans competitions, organizes all teams representing the neighborhood in any competition, solicits at large neighborhood members and members of the Dodd Governance Board to help implement competitions, and solicits the entire neighborhood for all competitions throughout the year. If the inter-cluster cup committee is in existence, the chair serves as the neighborhood’s representative on the committee. In general, the chair is the neighborhood’s primary liaison for all competitions.
At Large Neighborhood Representatives – The committee chair is responsible for inviting and encouraging all neighborhood affiliates to join the committee. Any Dodd Neighborhood affiliate—freshman through senior, faculty or staff—is entitled to join the committee and attend all committee meetings. These members may propose ideas for the committee to consider, give feedback on the committee’s work and plans, and help the committee execute its initiatives. The at large neighborhood representatives are non-voting members of the committee.
'''The Social Committee'''
The Social Committee is responsible for planning and executing all of the neighborhood’s social events. The committee must plan a wide spectrum of events ranging from all campus parties to informal gatherings and everything in between. The committee must make a conscious effort to plan and implement programming that appeals to all of the diverse interests represented in the neighborhood. While specific events may be designed to appeal to a specific group within the neighborhood, the committee may not just program for a subsection of the neighborhood. Operating within that broad mandate, the Social Committee sets its own agenda and is responsible for choosing the projects it wants to pursue. This committee may opt to plan many small events or a small number of large events. The committee is charged with responsibly managing the funding allocated—by the Executive Committee—for social programming. The Committee reports to the Executive Committee and General Board. The Baxter Fellows on the committee, the at large neighborhood representative with a specific focus on minority concerns, the faculty relations coordinator, and the freshman representative are each entitled to one vote. If a single chair oversees the committee, the chair only votes in the event of a tie. If co-chairs oversee the committee, the co-chairs share a vote and only cast their joint vote in the event of a tie. All committee meetings are open to the public. The membership of the Social Committee and the specific responsibilities of each member are detailed below.
Social Committee Members:
Elected Chair (or Elected co-Chair) – A chair elected by the neighborhood always oversees the committee. In some instances, this chair shares responsibilities with a co-chair—see below. The chair(s) set(s) the agenda for the committee meetings. The chair(s) is [are] responsible for making the committee select projects to pursue and determine goals for the year. The chair(s) is [are] responsible for ensuring that all members of the committee are fulfilling their duties. To ensure the success of the committee, the chair(s) is [are] responsible for working with all committee members and giving them the resources and contacts they need in order to be successful. The chair(s) is [are] the neighborhood’s primary liaison(s) to other social planning groups on campus and administrative departments facilitating social events.
Baxter Fellow or Appointed co-Chair – The Baxter Fellows on the Social Committee—see below—may elect one of themselves to serve as a co-chair of the committee. If only one Baxter Fellow nominates himself or herself for the co-chair position, that Baxter Fellow becomes one of the committee co-chairs. If more than one Baxter Fellows nominate themselves for the co-chair position, the Baxter Fellows on the committee—except the nominees for the position—select the co-chair by majority vote. In the event of a tie, the elected committee chair shall vote to break the tie. If none of the Baxter Fellows on the committee self-nominates for the co-chair position, the Executive Committee decides by majority vote whether or not the committee will have a chair or co-chairs. If the Executive Committee votes for the committee to only have one chair, the elected chair serves as the only chair of the committee. If the Executive Committee votes for the committee to have co-chairs, the Executive Committee appoints the second co-chair through the following process. The president appoints a Dodd Neighborhood affiliate—one who is not currently filling any positions on the Dodd Neighborhood Governance Board—to fill the relevant position. This appointment must be approved by a majority vote of the Executive Committee with the president only voting in the event of a tie. The president must continue to appoint candidates until a presidential appointee is approved by majority vote of the Executive Committee. If there is a co-chair, both co-chairs equally share all of the responsibilities, duties and powers outlined in the elected chair section.
Baxter Fellows – After the Spring elections, the newly elected Executive Committee determines—by majority vote—the number of Baxter Fellows assigned to the Social Committee. These Baxter Fellows come up with ideas for the work done by the committee and do the tasks necessary to implement the committee’s plans.
At Large Neighborhood Representative with a Special Focus on Minority Concerns - The At Large Neighborhood Representative with a Special Focus on Minority Concerns—see above for more information—is a standing member of the Social Committee. He or she is responsible for planning diversity related events. He or she is also responsible for coordinating with minority groups on campus to co-sponsor events. The at large neighborhood representative with a special focus on minority concerns is responsible for reaching out to minority groups in order to secure co-sponsorship opportunities and helping plan and implement the neighborhood’s diversity related events and any diversity related events the neighborhood is co-sponsoring with another campus group.
Faculty Relations Coordinator – The faculty relations coordinator is appointed through the following process. The president appoints a Dodd Neighborhood affiliate—one who is not currently filling any positions on the Dodd Neighborhood Governance Board—to fill the position. This appointment must be approved by a majority vote of the Executive Committee with the president only voting in the event of a tie. The president must continue to appoint candidates until a presidential appointee is approved by majority vote of the Executive Committee. The faculty relations coordinator is responsible for working with the Dodd Neighborhood faculty associate to plan and implement faculty-student events.
The Publicity Director – The publicity director—see above for more information—is responsible for attending the Social Committee meetings. The publicity director is not responsible for planning events. However, he or she is responsible for taking minutes at the Social Committee meetings and publicizing the committee’s events. The publicity director is a non-voting member of the committee.
Freshman Representative – The freshman representative is appointed through the following process. The president appoints a freshman affiliated with Dodd Neighborhood to fill the position. This appointment must be approved by a majority vote of the Executive Committee with the president only voting in the event of a tie. The president must continue to appoint candidates until a presidential appointee is approved by majority vote of the Executive Committee. In addition to helping plan and implement the other events hosted by the committee, the freshman representative is responsible for planning and implementing events specifically targeted towards freshman affiliated with Dodd Neighborhood.
Junior Advisor Representative – The JA representative is appointed through the following process. The president appoints either a JA living in an entry affiliated with Dodd Neighborhood or a JA personally affiliated with Dodd Neighborhood to fill the position. This appointment must be approved by a majority vote of the Executive Committee with the president only voting in the event of a tie. The president must continue to appoint candidates until a presidential appointee is approved by majority vote of the Executive Committee or there are no eligible JAs left. The JA representative is not required to participate in the normal planning or execution processes of the committee. However, the JA representative is encouraged to give his or her opinions about how freshmen will perceive events being planned by the committee and help the committee make the neighborhood’s events more appealing to and inclusive of the Dodd affiliated freshmen. The JA representative is responsible for helping the freshman representative plan and implement events specifically targeted towards freshman affiliated with Dodd Neighborhood. The JA representative is a non-voting member of the committee.
At Large Neighborhood Representatives – The committee chair(s) is [are] responsible for inviting all neighborhood affiliates to join the committee. Any Dodd Neighborhood affiliate—freshman through senior, faculty or staff—is entitled to join the committee and attend all committee meetings. These members may propose ideas for the committee to consider, give feedback on the committee’s work and plans, and help the committee execute its initiatives. The at large neighborhood representatives are non-voting members of the committee.
Residential Life Coordinator – The Residential Life Coordinator assigned to Dodd Neighborhood is a member of the Social Committee. The RLC shall make sure the Baxter Fellows on the committee are fulfilling their responsibilities, help the committee maintain a long-term vision without neglecting short-term responsibilities, and provide the committee with the administrative resources at his or her disposal. A non-voting member of the committee, the RLC serves as a general advisor to the committee.
'''The General Board'''
Endowed with the majority of the powers granted to the Neighborhood Governance Board, the General Board is the primary body governing Dodd Neighborhood. The General Board handles all non-budget or appointments issues faced by the neighborhood. All powers granted to the neighborhood but not explicitly designated to one of the above four groups reside with the General Board. The Community Engagement, Competition and Social Committees are responsible to the General Board. In addition, the General Board discusses and—when necessary—votes on residential issues faced by the neighborhood’s affiliates. In addition to the relevant responsibilities detailed in the four prior sections, the General Board members are also responsible for soliciting feedback from the neighborhood affiliates about the work being done by all components of the Dodd Neighborhood Governance Board, finding out what projects the neighborhood affiliates want the board to pursue, spearheading small or large individual projects and working on large General Board initiatives. Each General Board member—especially the ones with minimal responsibilities on the other four components of the governance board—should spearhead personal projects, help other board members pursuing personal projects and participate in the large board initiatives spearheaded by the leaders of the Executive Committee—or anyone else on the General Board who puts himself or herself forward to lead a large initiative and gets his or her large initiative approved by the board. In addition to supporting the personal projects of the board members, the General Board should select—by majority vote—a small number of extensive board initiatives. In addition to discussing the work being done by the committees, addressing issues that arise throughout the year, and serving as a forum for discussion about residential life issues in Dodd Neighborhood, the General Board should work with the relevant members of the administration and the neighborhood affiliates to complete the board’s neighborhood improvement initiatives. Unless specified elsewhere in this document, all issues before the General Board are settled by majority vote—the voting members are indicated below. The president of the neighborhood chairs the General Board and only votes in the event of a tie. Every other voting member of the General Board is entitled to a single vote. The membership of the General Board and the specific responsibilities of each member are detailed below.
General Board Members:
President – See the Executive Committee section for more information about the president. The president chairs and sets the agenda for the General Board meetings. The president only votes in the event of a tie.
Vice President – See the Executive Committee section for more information about the vice president. The vice president is a voting member of the General Board.
Treasurer – See the Executive Committee section for more information about the treasurer. The treasurer is responsible for presenting to the General Board the semester allocations approved by the Executive Committee. The allocations must be presented at the first General Board meeting after the Executive Committee approval is granted. In addition, the treasurer is responsible for updating the General Board about the state of the neighborhood’s finances during the last General Board meeting of each month. This update must include the semester to date spending of each component of the Neighborhood Governance Board and the remaining funds—from the original allocations—that each component of the board has at its disposal for the remainder of the semester. In addition, the report must account for all of the funds controlled by the neighborhood. Thus, if some of the neighborhood’s funds were not specifically allocated to one of the NGB components, the treasurer must update the General Board about the state of those funds. Finally, this report must include the status of the neighborhood’s non-school provided funds and comprehensive information about any funds the neighborhood has taken in—both from traditional school sources and outside fundraising—since the treasurer’s last monthly report to the General Board. The treasurer is a voting member of the General Board.
At Large Neighborhood Representative with a Special Focus on Minority Concerns – See the Executive Committee and Social Committee sections for more information about the at large neighborhood representative with a special focus on minority concerns. As appropriate, the at large neighborhood representative with a special focus on minority concerns is responsible for updating the General Board about any Minority Coalition activities or occurrences at the Minority Coalition meetings that are relevant to Dodd Neighborhood or any component of the Dodd Neighborhood Governance Board. In addition, the at large neighborhood representative with a special focus on minority concerns is responsible for representing minority concerns and ensuring that the General Board takes minority concerns into account in all of its proceedings, plans, and actions. The at large neighborhood representative with a special focus on minority concerns is a voting member of the General Board.
Publicity Director – See the Executive Committee and Social Committee sections for more information about the publicity director. The publicity director is responsible for taking minutes at the General Board meetings and making the minutes readily available to the entire Williams community. The publicity director is a voting member of the General Board.
Freshman Representative – See the Social Committee section for more information about the freshman representative. The freshman representative is a voting member of the General Board.
Faculty Relations Coordinator – See the Social Committee section for more information about the faculty relations coordinator. The faculty relations coordinator—in conjunction with the faculty associate—is responsible for updating the General Board about any concerns raised by the Dodd faculty affiliates or any faculty issues pertinent to the neighborhood or the Dodd NGB. The faculty relations coordinator is a voting member of the General Board.
Social Committee Chair or co-Chairs – See the Social Committee section for more information about the Social Committee chair or co-chairs. Every other week—with the specific weeks to be determined by the president—the Social Committee chair(s) is [are] responsible for updating the General Board about the work being done by the Social Committee. During the update, the chair(s) should give an assessment of Social Committee planned events that occurred since the Social Committee’s last presentation to the General Board, discuss the Social Committee planned events scheduled to occur between the presentation and the Social Committee’s next presentation to the General Board, and inform the General Board about any changes in the status of large events scheduled to occur later in the academic year. After the presentation, the members of the General Board will give the Social Committee chair(s) feedback and offer non-binding recommendations. Finally, the chair(s) should inform the board about the attendance records and contributions of the other committee members. The Social Committee chair(s) is a [are] voting member(s) of the General Board.
Community Engagement Committee Chair of co-Chairs - See the Community Engagement Committee section for more information about the Community Engagement Committee chair or co-chairs. Every other week—the weeks in which the Social Committee does not present—the Community Engagement Committee chair(s) is [are] responsible for updating the General Board about the work being done by the Community Engagement Committee. During the update, the chair(s) should give an assessment of Community Engagement Committee activities since the Community Engagement Committee’s last presentation to the General Board, discuss the Community Engagement Committee plans for the period between the presentation and the Community Engagement Committee’s next presentation to the General Board, and inform the General Board about any changes in the status of large Community Engagement Committee initiatives. After the presentation, the members of the General Board will give the Community Engagement Committee chair(s) feedback and offer non-binding recommendations. Finally, the chair(s) should inform the board about the attendance records and contributions of the other committee members. The Community Engagement Committee chair(s) is a [are] voting member(s) of the General Board.
Competition Committee Chair – See the Competition Committee section for more information. Every other week—the weeks in which the Social Committee does not present—the Competition Committee chair is responsible for updating the General Board about the work being done by the Competition Committee. During the update, the chair should give an assessment of Competition Committee activities since the Competition Committee’s last presentation to the General Board, discuss the Competition Committee plans for the period between the presentation and the Competition Committee’s next presentation to the General Board, and inform the General Board about any changes in the status of large Competition Committee events scheduled to occur before the end of the year. After the presentation, the members of the General Board will give the Competition Committee chair feedback and offer non-binding recommendations. Finally, the chair should inform the board about the attendance records and contributions of the other committee members. The Competition Committee chair is a voting member of the General Board.
Residential Life Coordinator – See the Social Committee and Community Engagement Committee sections for more information about the Residential Life Coordinator. The Residential Life Coordinator assigned to Dodd Neighborhood is an advisor to the General Board. During the General Board meetings, the RLC shall provide the administrative perspective pertinent to the discussions and provide the General Board with the administrative resources requisite for the work of the General Board. The RLC is a non-voting member of the General Board.
Faculty Associate - The faculty associate—in conjunction with the faculty relations coordinator—is responsible for updating the General Board about any concerns raised by the Dodd faculty affiliates or any faculty issues pertinent to the neighborhood or the Dodd NGB. In addition, the faculty associate is responsible for offering a faculty perspective on the issues being discussed by the board and representing the issues of the Dodd faculty affiliates at the General Board meetings. The Faculty Associate is a voting member of the General Board.
